Executive Assistant

We are hiring for exclusively for our client, a growing global company to recruit a highly skilled and proactive Executive Assistant to support an Executive based in Belfast. This is an exciting opportunity to join a mission-driven, innovative organisation at a pivotal point in their journey.

Top 3 Things to Know About this Role: 

1. Work from home position - you must be based in Northern Ireland 
2. Highly competitive salary, plus a fantastic benefits package 
3. Support an ambitious Executive in a dynamic, global team contributing to impactful organisation 

The Role:

Executive Support:
• Calendar management, ensuring smooth scheduling and prioritisation across global time zones
• Coordinate internal and external meetings, preparing agendas, materials, and following up on actions
• Prepare, edit, and proofread documents, presentations, and reports as required
• Provide inbox management, flagging priorities and ensuring effective communication across timezones 

UK Operations Support:
• Assist with administrative tasks related to the UK entity (documentation, record-keeping, compliance)
• Liaise with cross-functional global teams to ensure seamless delivery of UK-related tasks
• Support onboarding of new hires in the UK when required
• Coordinate with the US Executive Assistant team to ensure consistency in company processes

Meetings & Coordination:
• Support leadership meetings by preparing notes, collating slides, and capturing actions
• Organise virtual and in-person team sessions or workshops for the UK function
• Participate in the annual all-company meeting, providing support to the Executives and attending as needed (USA, annually) 

General Administration:
• Maintain accurate documentation and digital filing systems
• Process purchase orders, manage expenses, and support internal approvals
• Uphold confidentiality and professional standards at all times

The Person – What We’re Looking For

Essential:
• 5+ years’ experience supporting senior executives at Executive Assistant level, specifically in a professional or technical organisation
• Exceptional organisational skills with the proven ability to manage competing priorities across time zones
• Strong written and verbal communication skills, with a professional and confident manner
• Highly proactive, resourceful, and comfortable working autonomously in a remote environment
• Proficiency in Microsoft Office, Teams, and other productivity tools
• Discreet and professional, able to handle sensitive information confidentially

Desirable:
• Experience supporting executives in biotech, pharma, or life sciences
• Interest in contributing to operational processes as the UK entity evolves

The Reward – What’s in it for You?

• Fantastic salary package, depending on experience
• 35 days annual leave, inclusive of public holidays
• Private health insurance, dental cover, and life assurance (4x salary)
• Long-term sickness benefit
• Opportunity to work in a global, purpose-driven company with a focus on innovation 
• Minimal travel required, with hybrid working

Please note we expect strong interest in this position. Whilst this position is remote, you must be based in Northern Ireland, and have the ability to travel to Belfast. You will be required to travel to America annually. 

Next Steps – Why Hunter Savage

Hunter Savage is a specialist recruitment consultancy supporting top talent in the professional services sector. For more information or to apply for this Executive Assistant role, contact Nuala McClinton for a confidential conversation.