Personal Assistant to Directors

We are hiring exclusively on behalf of a well-established and growing financial services firm based in Belfast, who are seeking an experienced and highly organised Personal Assistant to support the Directors. This is a key role providing proactive, high-level administrative and executive support in a fast-paced professional services environment.

Top 3 Things to Know About this Job:

1. Work closely with a high-performing leadership team
2. Full-time, permanent role in a stable, growing financial services business
3. Varied, fast-paced newly created role

The Role:

• Provide comprehensive diary management, meeting scheduling, and travel coordination for Directors
• Handle confidential documentation, emails, and correspondence with professionalism
• Prepare board packs, reports, and documents ahead of meetings
• Organise and attend internal and external meetings where appropriate, taking minutes and tracking actions
• Support Directors with expense management, inbox monitoring, and general admin
• Coordinate with internal departments and external stakeholders on behalf of senior leadership
• Assist with event planning, document formatting, and presentation preparation
• Act as a gatekeeper and key point of contact for the Directors
• Anticipate needs and proactively manage priorities and timeframes

The Person – What We’re Looking For

• Previous experience as a PA, Executive Assistant or Senior Administrator
• Excellent organisation and multitasking skills, with strong attention to detail
• Discreet and professional, with the ability to handle confidential and sensitive information
• Proactive, self-motivated, and confident supporting busy senior leaders
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Able to build relationships across internal teams and with external partners
• Financial services or professional services background is desirable

The Reward – What’s in it for You?

• Permanent, full-time role with a leading financial services firm in Belfast
• Competitive salary based on experience
• Direct exposure to senior leadership and business strategy
• Varied and engaging workload – no two days the same
• Opportunity to build a long-term career in a professional environment
• Supportive team culture with potential for wider operational involvement

Next Steps – Why Hunter Savage

At Hunter Savage, we support top-level business support professionals in making meaningful career moves. For more information or to apply for this Personal Assistant role in Belfast, contact Nuala McClinton today. Visit our website for more Executive Support and Financial Services roles.