Front of House Administrator

We are hiring for our client, a well-established professional services firm based in Belfast, who are seeking a professional and personable Administrator / Receptionist to provide a welcoming front-of-house presence while also supporting the wider teams. This is a fantastic opportunity to join a supportive and well-respected office environment in a dual-facing role.

Top 3 Things to Know About this Job:

1. Professional, client-facing role in a highly reputable firm
2. Blend of reception and administrative duties
3. Hybrid working – 3 days in office

The Role:

• Greet clients and visitors with warmth and professionalism
• Manage a busy reception desk and telephone line, directing calls and queries
• Provide refreshments and manage client meeting room bookings and parking coordination
• Handle incoming and outgoing post and manage client reminder text services
• Provide administrative support to the team 
• Maintain client records and update databases accurately and in a timely manner
• Ensure compliance with internal processes and regulations
• Assist in delivering service levels agreed with clients
• Contribute to improving process efficiency and team collaboration
• Act with professionalism, confidentiality, and integrity in all interactions

The Person – What We’re Looking For

• Previous experience in a reception or administrative role, ideally in professional services
• Warm, confident and professional communication skills
• Highly organised with strong attention to detail
• Comfortable juggling reception duties and admin tasks in a busy office
• A team player who is proactive, solutions-focused and eager to support clients and colleagues
• IT confident, with ability to use CRM systems and Microsoft Office packages
• Committed to delivering outstanding client service and working ethically

The Reward – What’s in it for You?

• Permanent, full-time role in a respected Belfast-based firm
• Competitive salary, depending on experience
• Varied workload combining client interaction and admin
• Positive, professional and structured working environment
• Opportunity to join a stable and values-led team

Next Steps – Why Hunter Savage

Hunter Savage is a specialist recruitment consultancy working with professional services firms across Northern Ireland. For more information or to apply for this job, contact Nuala McClinton today. Visit our website for more roles in Office Support and Professional Services.

 today. Visit our website for more roles in Office Support and Professional Services.